SAP Business One Price (2020 Update)

SAP Business One Pricing

Let me guess, your organization has embarked on a ERP initiative and SAP Business One is on the short list of potential vendors to consider.

As North America’s leading SAP Partner, it's common to receive the following questions from potential clients evaluating SAP business one cost & licensing info for the first time.

Questions such as:

  • What is SAP Business One? How does it compare with other SAP ERP offerings?
  • How much does SAP license costs? And how much to implement?
  • How much does SAP user licenses cost?
  • What SAP Business One modules come standard vs add on?
  • What functionality comes with SAP Business One?
  • What is the difference between SAP Business One and SAP Business One on HANA?
  • ...and many more.

Therefore we created this SAP Business One "Buyers Guide" to answer all your pricing and licensing questions and much more, so go ahead and bookmark this page for future reference during your ERP evaluation and feel free to take our interactive quiz.

SAP Business One Price Calculator

SAP Business One Price : SaaS Licensing

SAP Business One is a fully integrated enterprise resource planning (ERP) suite specifically designed for manufacturers & distributors, retailers and service companies at an attractive price point, since it's aim is serving SMB and Mid-Market sized companies. 

For companies looking to licensing via a subscription model, SAP Business One Pricing starts around ~$150 per user, per month which also includes fees to host the application.

One of the exciting things about SAP's Business One licensing model is its recent shift to the cloud.

Historically, Business One was a leader in on-premise ERP software, bringing with it all the associated cost and expense of deploying an on-premise ERP solution. 

Today, with the retooling of Business One, the majority of customers are choosing to deploy SAP Business One in the cloud. 

For you, this means you get to utilize all the rich SAP Business One functionality without the headache associated with building out your own internal IT infrastructure. Instead you get to preserve capital and focus on the business, not your IT. What a concept!

SAP Business One Price: Perpetual Licensing

SAP Business One while primarily deployed in a hosted (cloud) environment can still be licensed via a perpetual on-premise license agreement.  This is a good option for companies in remote locations that do not have stable internet or companies planning to migrate to the cloud at a future date but not quite ready to make the leap today.

Licensing SAP Business One perpetually will depend upon the license type you require and the quantity.  

  • SAP Business One Starter Package is priced at $1,357 per user plus annual maintenance (18%)
  • SAP Business One Professional is priced at $3,213 per user plus annual maintenance (18%)
  • SAP Business One Limited (CRM) is priced at $1,666 per user plus annual maintenance (18%)
  • SAP Business One Limited (Logistics) is priced at $1,666 per user plus annual maintenance (18%)
  • SAP Business One Limited (Financials) is priced at $1,666 per user plus annual maintenance (18%)
  • SAP Business One Mobile User (Sales) is priced at $536 per user plus annual maintenance (18%)
  • SAP Business One Mobile User (Service) is priced at $536 per user plus annual maintenance (18%)
  • SAP Business One Indirect Access User is priced at $357 per user plus annual maintenance (18%)

So how much will an SAP Business One Solution cost me?

As you would assume, it naturally depends. It depends upon the nuances necessary to run your business.

For example, here are some common consideration points we need to understand when pricing and deploying a SAP Business One solution...

  • How many user licenses do you need?
  • What type of user licenses do you need?
  • What about users who just need access to the data and not Business One itself?
  • What modules/features within SAP B1 need to be provisioned and configured?
  • How many legal entities and locations will you have on Business One?
  • Are their 3rd party add-on's you might need based upon your business model?
  • Do you need to integrate other line of business applications to Business One?
  • What type of support do you require after go-live?
  • What customizations will your particular ERP solution require?
  • How many users need training?
  • Do you need training performed onsite or remote?

    You get the point, there's a lot to understand to pull together a complete and thorough estimate. If you want to see exactly how much your SAP Business One solution might cost, click on the blue-button below to configure your own personalized Business One solution, right now.

SAP Business One Price Calculator


SAP Implementation Cost

SAP implementation cost (for Business One) will vary depending upon a variety of options and needs.  

For example, the modules you choose to deploy & configure, the number of users you need to license & train, the number of legal entities & locations and the type of support you desire to have after go-live.  

Furthermore, if you require system integrations or 3rd party solutions, this will add to the overall cost to deploy SAP Business One.

To further complicate matters are you looking for an all-inclusive fixed bid price or do you desire to work on a time & materials basis.

Lastly, Softengine offers a couple of different deployment methodologies to support clients with different needs.  

As you can see its not a one size fits all answer.  There's lots of nuance to quoting professional services for a new ERP implementation.  

That being said the majority of the SAP Business One implementations we've provided to clients over the years have been in the $25k to $150k range.  And the typical deployment time frame will generally range between 3 to 6 months depending upon the scope of the engagement. 

To arrive at a tight implementation range, click on the blue button above to get started with your SAP Business One license and implementation cost!


Business One Features & Functionality by License Type

When you license SAP B1, you are provided a suite of integrated applications that covers the following business processes:

  • Financial Management, designed to help you streamline the back office, track assets and control budgets.
  • Customer Relationship Management (CRM) designed to help you manage sales opportunities to start to finish.
  • Procurement & Inventory designed to help buyers and inventory managers be in complete sync.
  • Production Planning designed to assist with costing methods, bin management and MRP
  • And Business Intelligence to provide executives and management a 360 degree view of the entire business.

Your access to each of these modules depends entirely upon your license type.  Review the chart below in the Appendix to determine which type of license you might need for each of your users. 

The core suite of applications will provide 80-90% of what most SAP Business One customers will need right out of the box. If you have needs above and beyond native functionality, keep in mind that there are several industry specific solutions fully integrated with SAP Business One. At last check their were over 400 add-on products available to license to add specific functionality to SAP Business One!


Access by License Type

  Professional Limited (CRM) Limited (Logistics) Limited (Financials)
Administration Full Partial Partial Partial
Financials Full Printing Only Printing Only No Budget setup or Cost Accounting
CRM Full Full Partial Partial
Sales Opportunities Full Full Not Available Not Available
Sales & A/R Full Partial View only Sales Quotes Partial
Purchasing Full Partial Partial Partial
Business Management Full Partial Partial Partial
Banking Full Printing Only Printing Only Full
Resources Full Not Available Full Limited
Production Full Partial Partial Partial
MRP Full Not Available Not Available Not Available
Service Full Full Not Available Not Available
HR Full Partial Partial Partial
Project Management Full Not Available Not Available Not Available
Reports Full Partial Partial Partial

Who is SAP Business One designed for?

Given the breadth of the SAP Business One application its ideally suited for organizations that have outgrown their existing financial management system (e.g. QuickBooks) and desire an all encompassing solution, one that unifies customer data, financial transactions, inventory and projects together in a seamless ERP package.  SAP Business One is not ideally suited for companies just looking for next level accounting software, like Dynamics GP or Sage Intacct.  

What Industries does SAP Business One Support?

Did you know that SAP Business One has more than 60,000 customer across 25 industries in 120 countries?

Their breadth of market share should help put your mind at ease as to whether or not Business One might be a good fit for your particular industry.

That being said, SAP Business One really shines when deployed in the following industries. This is because companies like Softengine have developed additional functionality purpose built for specific industries.  You get to leverage decades of industry know how and systems experience for maxim ROI and usability.

(datasheets available for download) 


What Do I Gain by Using SAP Business One?

There's a bunch of reasons why SAP Business One is an incredible value, the list below identifies the primary benefits you gain by  licensing and implementing SAP Business One.  

1.Business Intelligence & Real Time Insights

You know as well as I do that business conditions can happen much too quickly.  Having real-time financial data to make sound decisions is paramount. SAP Business One provides everything you'll need to manage your accounting and finances, in real time.  Creating financials reports, payment processing and bank transactions is a breeze with Business One. 

Business Intelligence (BI) allows your organization to better understand, monitor, analyze, and predict what is occurring in the overall environment of your company. Essentially, BI saves you time and allows you to make better informed decisions. Some good examples of this could be: identifying your best selling products to compare against your distribution channels, monitoring social media sites to analyze and gain insight, track customer orders and desired ship dates to properly adjust the production cycle, and integrate data from spreadsheets to provide consistency and a “single version of the truth.” Since you can combine data from a variety of sources for an integrated, up to date view.

When you license SAP Business One you get access to real time insights across the entire business.  

2. Help with Client Acquisition & Retention

SAP B1 helps you empower your sales reps by giving them the ability to create quotes, enter sales orders, manage their sales pipeline and more with B1's feature rich, cloud-based CRM. Giving users access to CRM can have a transformative impact on your bottom line, in fact, according to Research by Innoppl Technologies, illustrated that roughy 65% of sales reps that embraced a mobile CRM solution achieved their sales quotas vs only 22% of sales reps using non-mobile CRM solution reached the same objectives.

By having a fully integrate ERP & CRM you can gain a complete 360 degree view of your customers and prospects at each stage in their lifecycle from initial contact to final sale, to after-sales service and support.

3. Streamlined Procurement

Growing companies need an efficient way to manage the procurement process.  Systems that can enhance staff productivity, bolster policy enforcement and provide better spend analysis while enhancing collaboration with vendors are quick wins you can gain from SAP Business One.  Bottom line, SAP Business One helps businesses negotiate better deals and spot opportunities for cost savings. 

4. Automation of Key Processes

The elimination of spreadsheets, charts, whiteboards, etc. is exactly the goal of leveraging ERP software.  With SAP Business One, everyone is operating from a single source of truth in real-time, which makes automation all that much more effective. For example, if you want to be able to automatically send an order confirmation to a client when they place an order, regardless of business channel, SAP B1 can easily accomplishes this through a simple task.

 Brian Dugas from Edesia Nutrition says it best:

"With SAP Business One, we have real-time access to all the data we need to help us reduce cost and trace our raw materials from start to finish"

4. Boost Inventory Visibility

SAP Business One provides real-time inventory updates and availability. This will not only empower sales & support when it comes to communicating about sales orders but it will more importantly keep inventory levels in accord with demand, maximizing cash flow .  SAP B1 will equip your team to provide various valuation methods (e.g  across multiple warehouses and locations.  

5. Actionable Data & Insights

Emerging business leaders need accurate and actionable data at their fingertips, in short order.  Business One provides a powerful set of reporting tools and integrated analytics to drive the business forward.  Long gone are the days of static reports creating more questions than answers. With SAP Business One, business leaders can drill down & across to multiple layers of data to answer their questions quickly, on the fly.  

5. Scalable On-Demand Performance

SAP's Business One version for SAP HANA is revolutionary for companies that have growing demands for large data volumes and need the ability to make decisions in real time. In a nutshell, SAP HANA brings both transactions and analytics together into a single in-memory platform for leaders to make faster business decisions and speed up business processes.  With HANA you get all the things you've come to love about Business One plus enhanced enterprise search capabilities, interactive ad-hoc analysis via Excel pivot tables, embedded analytics in transaction screens and much more.SAP Business One Price Calculator

SAP Software Cost FAQ

We've compiled a list of FAQs we've received from clients over the years related to SAP Business One cost.

Q: How much does SAP for a small business cost?
A: The SAP Business One Starter Package is a solution designed by SAP for very small businesses that have limited needs.  This package starts at $39/per user per month. Furthermore Softengine offers a proprietary software and service package specifically designed for startups and is referred to as the "Softengine's Start-up Package". You can learn more about this package and its pricing by clicking on the "Get Started" blue button above.  
Q: I've always heard that SAP is too expensive. Can I really afford it?
A: SAP Business One was designed at inception to be affordable for small businesses. Business One provides a low total cost of ownership while providing a complete and comprehensive solution to cover the needs of all departments.  
Q: Can I choose to migrate from Business One (on-premise) to the cloud version? 
A: Absolutely. Softengine has created a safe and rapid path to transfer your SAP Business One system from an on-premise setting to our state-of-the-art Cloud hosted environment.
Q: Should I deploy Business One in the cloud or on-premise?
A: It really depends on your needs and goals.  For the most part, many companies today are choosing cloud deployments. The cost and speed to deploy is really unmatched compared to on-prem deployments.  
Q: How much does it cost to implement SAP Business One?
A: It really depends upon what modules you are licensing and implementing, the size and complexity of your organization and the deployment model.  That being said, SAP Business One is a SMB sized solution designed to fit within the budget of SMB sized companies.  The typical deployment time is between 2-6 months. 
Q: How do I license SAP Business One?
A: SAP Business One is sold and licensed exclusively through a network of authorized SAP partners, like Softengine.  
 Q: What types of SAP Business One user licenses are available?
 A: SAP Business One offers two different types of user licenses, Professional or Limited. 
Professional users gain access to all the modules within the Business One application
Limited users are only gain access to finance, sales or logistics.

Making the Leap

Licensing and implementing new ERP software is no small decision for many SMBs, after all you don't want to be stuck with unhappy users going back to their inefficient ways of doing things, not to mention the wasted time and expense of implementing ERP software. The key to a successful ERP implementation is finding both the right software vendor and the right partner to provide professional services.  

If you’re still debating whether SAP Business One is right for you, I'd highly encourage you to talk with one of our Business One specialists at Softengine to further discuss your initiative or feel free to take our interactive SAP Business One Readiness Quiz.

SAP Business One Readiness Quiz


SAP Business One Licensing Options

Not all partners including Softengine resell all SAP Business One license types. Pricing is subject to change at any time.  To get the most up to date SAP Business One license pricing click here.

SAP Business One Perpetual License
SAP Business One includes the following features:
Sales orders
Item management
Service Resource Planning

Professional License: $3,213 each user
Limited License: $1,666 each user

SAP Business One Subscription License 
SAP Business One includes the following features:
Sales orders
Item management
Service Resource Planning
*Does not include hosting fees.  

Professional License: $94  per user / per month
Limited License: $54 per user / per month

SAP Business One Starter Package
The SAP Business One Starter Package includes the following features:
Sales orders
Item management
*Does not include service or manufacturing. 
*For companies with less than 5 users

SAP Business One Starter Package (Perpetual): $1,357 per user
SAP Business One Starter Package (Subscription): $39 per user per month.