SAP Business One Pricing & Licensing Tips (SAP Insiders Guide)

Let me guess, your organization has embarked on a ERP initiative and SAP Business One is on the short list.

Am I right?

As North America’s leading SAP Business One Partner its very common to receive the following SAP Business One pricing related questions from potential clients evaluating SAP for the very first time.

Questions such as:

  • What is SAP Business One and how does it compare with other SAP offerings?
  • How much does SAP Business One costs?
  • How much are SAP Business One user licenses? 
  • What modules are available with SAP Business One?
  • What comes standard with SAP Business One?
  • ...and many more.

Therefore we created this SAP Business One "Buyers Guide" to answer your questions and many more so feel free to bookmark this page for future reference.

Table of Contents

  1. SAP Business One Pricing
  2. SAP Business One Modules Overview
  3. SAP Business One Industry Support
  4. SAP Business One Software Overview [What's Included]
  5. SAP Business One FAQ
  6. Making the Leap to SAP B1


Chapter 1: SAP Business One Pricing

SAP Business One is a fully integrated enterprise resource planning (ERP) suite designed for manufacturers and distributors at a highly attractive price, since it's aimed at serving SMB and Mid-Market sized companies.

One of the great things about SAP's Business One licensing model is its shift to the cloud. Historically Business One was an on-premise ERP solution.  Today with the retooling of the application, the majority of customers are choosing to deploy SAP Business One in the cloud.  

For you, this means you get to utilize all the rich SAP Business One functionality without the headache associated with building out your own internal IT infrastructure. Instead you get to preserve capital and focus on your business, not your IT. What a concept!

So how much does SAP Business One Cost?

Naturally, it really depends. It depends upon the unique nuances necessary to run your business. For example, the number of users you might need and potential add-on's necessary to have SAP Business One fully integrated into your business model.

That being said, we can say with confidence that you should expect to spend at least $150 per user per month to get started with a fully hosted version of SAP Business One. 

If you want to see exactly how much your SAP Business One solution might cost, click on the blue-button below to configure your own personalized Business One solution, right now.

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Chapter 2 : SAP Business One Modules Overview [Infographic]

When you license SAP B1, you are offered a suite of integrated applications that covers the following business processes:

  • Financial Management, designed to help you manage your cash flow, track assets and control budgets.
  • Customer Relationship Management (CRM) designed to help you manage sales opportunities to start to finish.
  • Procurement & Inventory designed to help buyers and inventory managers be in complete sync.
  • Production Planning designed to assist with costing methods, bin management and MRP
  • And Business Intelligence to provide executives and management a 360 degree view of the entire business.

The core suite of applications will provide 80-90% of what most SAP Business One customers will need right out of the box. If you have a needs above & beyond native functionality know that there are several industry specific solutions fully integrated with SAP Business One.

Examples of these include Softengine's own...

These solutions are purpose built for SAP Business One and designed to provide turn-key functionality and are also supported through SAP Business One updates.  

Who is SAP Business One designed for?

Given the breadth of the SAP Business One application its ideally suited for organizations that have outgrown their existing financial management system (e.g. QuickBooks) and desire an all encompassing solution, one that unifies customer data, financial transactions, inventory and projects together in a seamless ERP package.  SAP Business One is not a good alternative for companies just looking for next level accounting software.  

What Industries does SAP Business One Support?

Did you know that SAP Business One has more than 60,000 customer across 25 industries in 120 countries?

This impeccable track record should help put your mind at ease as to whether or not Business One might be a good fit for your particular industry.

That being said, Business One shines brightest when deployed in the following industries:
(click for datasheets) 

Oil & Gas Fashion & Apparel
Professional Services Food & Beverage
Industrial Machinery & Components High Tech
Wholesale Distribution Automotive
Medical Devices Consumer Products
Engineering & Construction Manufacturing

Chapter 3  : What Do I Gain By Using SAP Business One

There's a bunch of reasons why SAP Business One is an incredible value, the list below identifies the Top-5 reasons why emerging businesses like yours are making the shift to SAP Business One.

1.Real Time Financial Insights

You know as well as I do that business conditions can happen much too quickly.  Having real-time financial data to make sound decisions is paramount. SAP Business One provides everything you'll need to manage your accounting and finances, in real time.  Creating financials reports, payment processing and bank transactions is a breeze with Business One. 

2. Help with Client Acquisition & Retention

Empower your sales reps by giving them the ability to create quotes, enter sales orders, manage their sales pipeline and more with SAP Business One's feature rich cloud-based CRM. Giving users access to CRM can have a transformative impact on your bottom line.  In fact, according to Research by Innoppl Technologies, illustrated that roughy 65% of sales reps that embraced a mobile CRM solution achieved their sales quotas vs only 22% of sales reps using non-mobile CRM solution reached the same objectives. By having a fully integrate ERP & CRM you can gain a complete 360 degree view of your customers and prospects.

3. Streamlined Procurement

Growing companies need an efficient way to manage the procurement process.  Systems that can enhance staff productivity, bolster policy enforcement and provide better spend analysis while enhancing collaboration with vendors are quick wins you can gain from SAP Business One.  

 Brian Dugas from Edesia Nutrition says it best:

"With SAP Business One, we have real-time access to all the data we need to help us reduce cost and trace our raw materials from start to finish"

4. Boost Inventory Visibility

The SAP Business One provides real-time inventory updates and availability. This will not only empower sales & support when it comes to communicating sales orders but it will more importantly keep inventory levels in accord with demand.  SAP will empower your team to provide various valuation methods across multiple warehouses and locations.  

5. Actionable Data & Insights

Emerging business leaders need accurate and actionable data at their fingertips, in short order.  Business One provides a powerful set of reporting tools and integrated analytics to drive the business forward.  Long gone are the days of static reports creating more questions than answers. With SAP Business One, business leaders can drill down & across to multiple layers of data to answer their questions quickly, on the fly.  


Chapter 3 : SAP Business One Pricing FAQ

We've compiled a list of FAQs we've received from clients over the years related to SAP Business One pricing questions.

 Q: Does SAP Business One offer special pricing for small business & startups?

A: Yes, the SAP Business One Starter Package is a solution for SMB's and startups looking for integrated financials, inventory and CRM. Softengine offers a proprietary package for startups referred to as Softengine's Start-up Package. Click to blue button to configure and price.

Q: Can I choose to migrate from Business One (on-premise) to the cloud version?

A: Absolutely. Softengine has created a safe and rapid path to transfer your SAP Business One
system from an on-premise setting to our state-of-the-art Cloud hosted environment.

Q: Should I deploy Business One in the cloud or on-premise?

A: It really depends on your needs and goals.  For the most part, many companies today are choosing cloud deployments.

Q: How much does it cost to implement SAP Business One?

A: It really depends upon what modules you are licensing and implementing, the size and complexity of your organization and the deployment model.  That being said, SAP Business One is a SMB sized solution designed to fit within the budget of SMB sized companies.  The typical deployment time is between 2-6 months. 


Making the Leap

Licensing & implementing new ERP software is no small decision for many SMBs, after all you don't want to be stuck with unhappy users going back to their inefficient ways of doing things nor the wasted time & expense. If you’re still debating whether SAP Business One is right for you, I'd highly encourage you to talk with one of our Business One specialists at Softengine to further discuss your initiative or feel free to take our interactive SAP Business One Readiness Quiz.

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