What is SAP Business One and Why We Love It

As one of the leading SAP Business One Partners in the country we often get asked ‘What is SAP Business One?’

This question usually comes up from business leaders that are looking for new business software, generally ERP, to replace their existing Quickbooks or Microsoft Dynamics GP (Great Plains) accounting software.  

And when people think of ERP software, they think of SAP.

The downside to this line of thinking is that people usually assume SAP is designed only for large companies, like those included in the Fortune 500.

What most folks don't know is that over 70% of SAP's customer base is comprised of small businesses! 

And many of these companies are running SAP Business One.

In this article we answer the question "What is SAP Business One?" in-depth, and discuss how SAP Business One can help businesses large and small manage run their businesses better.

What is SAP?

Before we get to, “What is SAP Business One?”, let’s discuss SAP for a quick minute.

SAP is the world leader in business software. The company was founded in Germany in 1972 but has since expanded to 180 countries with regional offices all over the world. Today, most of its products and services are based around Enterprise Resource Planning (ERP), and improving the way businesses manage their processes.

What is SAP Business One?

SAP Business One is business management software (ERP) designed for small and medium-sized enterprises that aims to automate key business functions in financials, operations, and human resources.

SAP Business One is an affordable, scalable, and integrated ERP solution designed to help small and medium companies manage their operations.

Its functions extend to multiple areas of an organization, including sales, financials, inventory management, vendor management, customer relationship management, project management, planning, and reporting.

Below, we outline just a few of SAP Business One’s (many) advantages:

Real-Time Enterprise-Wide Search

Data at your fingertips, in an instant. Just key in any invoice or transaction number and you’ll get a result in seconds—along with the other data points related to it. That way, you don’t miss a beat when checking for inventory and pulling up customer information.

Increase & Protect Your Bottom Line

Manage your data with ease. SAP Business One will help you reduce redundancies, errors and delays. SAP Business One brings a fully unified suite of applications together to optimize business process and help you manage risks.  

Industry-Specific Solutions

Industry specific solutions-made for your business. SAP has been in the ERP game far longer than anyone else. Through the years, they’ve identified industry-specific needs and partnered with experts in various fields to build solutions for dozens (possibly hundreds) of use-cases—you’ll have the immediate advantage of using tried and tested solutions for your particular industry.  

Reduces Cost & Complexity

Apple pioneered the concept of taking something powerful and complex and making it super easy to use for the masses.  SAP Business One is similar, there's incredible power under the hood but SAP has designed the software to be end user friendly allowing users to go live on the system in short order.  

Advanced Analytics

SAP Business One gives you powerful integrated reporting and analytics tools that allow you to make sense of different areas of your business including: sales, inventory, production, vendor management, customer service, and operations. Not only that, SAP’s library of reports and dashboards will save you the time and expense of building your own templates from scratch.

The SAP Business One Modules

The SAP Business One Modules are solutions designed to handle five (5) key business areas: finance and accounting, sales and customer management, purchase and inventory, production planning, and business intelligence. We’ll go through each briefly.

Finance and Accounting

All your financial matters, simplified. Monitoring your money is key to business success—a healthy business knows where money is coming from, where it’s headed, and how much is left. The SAP Business One Module for Finance and Accounting helps you:

  • Manage and track cash flow, assets, and budgets
  • Conduct business audits and planning using insights and data
  • Oversee and monitor multiple business units and departments.
  • Speed up bank statements, payments, and reconciliations

Sales and Customer Management

Boost sales and delight your customers. In this day and age, customers look for companies that understand their needs and concerns. The SAP Business One Module for Sales and Customer Management helps you:

  • Handle customer data with ease and simplicity
  • Monitor marketing and sales campaigns in real-time
  • Use data for smart campaigns and predictive marketing
  • Track the customer journey from start to finish

Purchase and Inventory Control

Manage your operations efficiently. Having a complete view of your order-to-pay cycle is a must if you want to deliver to your customers on time. The SAP Business One Module for Purchase and Inventory Control helps you:

  • Oversee the procurement process from start to finish
  • Manage purchase schedules and payables
  • View inventory reports using real-time data
  • Synchronise warehouse and accounting data

Production Planning

Improve transparency for control and distribution. The most successful businesses plan ahead. The SAP Business One Module for Production Planning helps you:

  • Generate real-time production reports
  • Track stock locations and transfers
  • Use data to inform production planning
  • Optimize distribution and inventory management

Business Intelligence

Use data-to drive your business outcomes. Businesses that know how to use their data outdo their competitors. The SAP Business One Module for Business Intelligence helps you:

  • Leverage business data for better insights
  • Build customized data dashboards and reports
  • Consolidate and analyze disparate business data
  • Perform advanced analytics to predict business outcomes

Does My Company Need SAP Business One?

The short answer: If you've outgrown your current accounting software and desire a fully integrated suite of applications spanning beyond the needs of accounting than the answer is a resounding yes.

SAP Business One will help you manage data as your business grows, helping you utilize it, make sense of it, and take action on it to drive business outcomes. 

How Can I Get Started?

SAP Business One is cloud-based and is designed specifically for SMBs. As such, its implementation does not require enterprise-grade hardware or a lengthy implementation process. In fact, most customers can be up and running in just a few short months.  

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